HR Vendor Management Partner

Coordinate vendor management activities with HR business, Procurement and Finance teams to support vendor management activities aligned with company goals and resource optimization.,Assist in monitoring HR vendor budgets and tracking PO usage.,Manage POs and track budget utilization, ensuring all requisitions align with cost centers and approved budgets.,Support business owners by monitoring budget usage, submitting PO increase requests, and notifying them upon approval.,Oversee monthly PO spend reporting and promptly alert stakeholders to variances or overspending trends.,Onboard new vendors in the ModernaBuy database, ensuring accuracy of all information.,Collaborate with Contract Facilitators to provide required details for contract creation and clarify any outstanding questions.,Submit contract requests based on business owner inputs and coordinate with Contract Facilitators for additional information or clarifications.,Work closely with Accounts Payable (AP) to confirm processing timelines and payment dates for HR vendor invoices (e.g., benefits, learning, staffing agencies).,Track expected payments and follow up on any missing invoices.,Support communication between Moderna and external HR vendors on all payment-related matters.,Educate and guide vendors through Moderna’s invoicing processes and partner with AP to improve invoice processing efficiency.,Support year-end processes in collaboration with business owners, adhering to Finance deadlines.,Maintain accurate documentation and ensure compliance with internal policies and audit requirements.,Draft, Update and maintain Standard Operating Procedures (SOPs) for vendor management-related processes.,Provide reports and summaries.,Explore technologies and solutions that could enhance current vendor management processes, and propose improvements to optimize the overall experience with vendor management.

Bachelor’s degree.,3 years of relevant experience in vendor management / vendor payment processes.,Hands-on experience with SAP systems.,Proven ability to work with multiple service providers under varying terms and contracts.,Working knowledge of purchase order (PO) and invoice processing.,Strong ability to build collaborative relationships with diverse stakeholders.,Excellent communication skills (written and verbal).,Ability to thrive in a matrix environment; flexible, collaborative, and deadline-driven.,Exceptional organizational skills with attention to detail and a results-focused approach.,Demonstrated ability to manage multiple tasks simultaneously and prioritize effectively.,Analytical mindset with strong critical thinking and problem-solving skills.,High-level proficiency in Microsoft Office Suite, especially Excel.

Bachelor's Degree