Executive Assistant to VP/MD

Maintain and monitor executive calendars, including scheduling appointments, managing events, and prioritizing urgent matters.,Coordinate agendas, send meeting invitations, book meeting rooms, and arrange IT resources and refreshments.,Arrange travel plans and manage travel expense accounts, including submissions to PeopleSoft.,Monitor and track department invoices and expenses, process expense reports, and update financial reports.,Prepare standard and confidential correspondence, minutes, reports, and presentations in a timely manner.,Assist with the preparation of presentations and management reporting.,Provide administrative support for employee onboarding/offboarding, including processing requests for technology, business cards, corporate cards, and expense/travel profiles.

Minimum of 5 years of experience as an Executive Assistant in a professional, confidential, and fast-paced setting.,Excellent verbal and written communication and interpersonal skills, demonstrating tact, diplomacy, and discretion.,Strong digital proficiency with advanced command of MS Office suite (Word, Excel, PowerPoint, Outlook).,Detail-oriented with strong critical thinking skills to inform decision-making.,Client-first approach, focusing on finding appropriate solutions.,Motivated by collective success and able to work effectively in a team.,Adherence to CIBC values: trust, teamwork, and accountability.

Must be legally eligible to work at the specified location(s) and possess a valid work or study permit.,May be required to complete an attribute-based assessment and other skills tests (e.g., simulation, coding, French proficiency).