Executive Assistant

Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met, prioritizing and triaging as needed.,Exhibit initiative and “follow-through” to assist the leadership team, identifying and pursuing opportunities to provide support.,Communicate timely status of key deliverables.,Perform continuous administrative tasks: coordinate meeting arrangements, set up conference calls, arrange reservations, catering, order supplies, make photocopies, scan documents, organize transportation, and maintain client lists/database.,Assist staff in proofreading legal documents and performing mark-up changes.,Prepare, track, and manage expense reports.,Prepare and/or review email requests for approval (e.g., meeting materials, reports) daily.,Print and bind presentation materials, assist with formatting.,Make domestic and international travel arrangements and handle changes.,Assist staff in complying with regulatory requirements with OACIQ, AMP, and AMF, including maintaining an organized filing system (digital and paper).,Act as backup to other department staff members as needed.,Participate in tasks on “special projects” as requested.,Provide access to Sharefile and update as requested.,Bilingualism (English and French) is required.,Minimum 5+ years' experience in an executive assistant capacity supporting senior executives.,Experience working in professional services environment, and ideally in a Capital Markets business.,Experience working on highly confidential projects with appropriate discretion and sensitivity.

Secondary/College education required,Strong verbal and written communication skills in French and English,Proactive, solutions-oriented mindset,Ability to partner effectively with key stakeholders and build strong collaborative relationships,Demonstrate ownership and execution of primary responsibilities,Outstanding time management skills, diplomacy, tact, and positive can-do attitude,Ability to maintain consistent and high levels of performance and attention to details,Enjoys working in a time-sensitive, fast-paced environment,Capable of multi-tasking across projects when needed,Strong working knowledge of Word, Excel, PowerPoint and Outlook

Secondary/College education

Must be willing to work in a time-sensitive, fast-paced environment,Experience working on highly confidential projects with appropriate discretion and sensitivity