Executive Assistant

Act as the key contact for the executive.,Manage and maintain calendars, coordinate meetings, conferences, and travel arrangements for the Executive.,Monitor an inbox to help manage meeting proposals, action items, and address and delegate inquiries.,Support to organize meetings, video and in-person meetings (book meeting location and equipment resources).,Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one's with direct reports.,As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.,Support the overall objectives of the senior management team with the coordination of meeting planning and materials.,Coordinate travel and hotel arrangements for the team, as needed.,Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive and their direct reports within Workday.,Validate expense reports prior to Group Head's approval, as required.,Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.,Provide administrative back-up to other executive assistants during vacation and other absences.,Support the Group Head in activities to drive deeper employee engagement.,Prepare presentation materials and meeting agendas, as required.,Ensure relevant information is accessible, assembled and prepared for meetings.

Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy).